Remote Exec Assistant to 4 VPs - R&D Oncology

Sumitomo Pharma; Salt Lake City (UT); Remote; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Job summary

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to support four VPs in the R&D Oncology organization. This remote role requires occasional on-site time in Marlborough, MA, and close collaboration with the CMO’s Executive Assistant.

The ideal candidate will manage complex calendars, coordinate domestic and international travel, and handle confidential information with discretion. Strong organizational and communication skills are essential in this fast-paced pharmaceutical

Qualifications

• 3–5 years of administrative support experience in pharma/biotech/healthcare preferred.
• Proven ability to support multiple leaders simultaneously.
• Strong proficiency with Microsoft 365 apps.
• Exceptional organizational skills and ability to prioritize competing demands.
• Excellent written and verbal communication.

Responsibilities

• Manage complex calendars for four VPs, including meetings and conflicts.
• Coordinate domestic and international travel, itineraries, and expenses.
• Complete expense reports and reconcile AmEx.
• Screen and route communications for timely responses.
• Plan team meetings, town halls, and off-sites with logistics.
• Track deadlines and milestones for departmental projects.
• Coordinate onsite program team meetings and catering.
• Support department-wide planning and special projects.
• Provide backup to CMO and Executive Assistant as needed.

Skills

Administrative support

Multi-leader support

Microsoft 365

Organizational skills

Communication skills

Handling confidential information

Attention to detail

Adaptability

Cross-timezone collaboration

Tools

Microsoft Outlook

Teams

Excel

PowerPoint

Job description

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to support four VPs in the R&D Oncology organization. This remote role requires occasional on-site time in Marlborough, MA, and close collaboration with the CMO’s Executive Assistant.

The ideal candidate will manage complex calendars, coordinate domestic and international travel, and handle confidential information with discretion. Strong organizational and communication skills are essential in this fast-paced pharmaceutical