Remote Executive Assistant to Four VPs – R&D Oncology

Sumitomo Pharma; Oklahoma City (OK); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Vacation

Paid holidays

Sick leave

401(k) plan

Time off policy

Job summary

Sumitomo Pharma America is seeking an experienced Administrative Assistant to support four Vice Presidents within the R&D Oncology group. This role is US-Remote with monthly onsite time near Marlborough, MA, coordinating calendars, travel, and confidential communications in a fast-paced pharmaceutical environment.

The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities while maintaining professionalism and discretion across time zones.

Qualifications

• 3–5+ years of administrative support experience, preferably in the pharmaceutical, biotech, or healthcare industry.
• Demonstrated experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Exceptional organizational skills with the ability to prioritize competing demands.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Strong attention to detail, accuracy, and follow‑through.
• The ability to be flexible in a dynamic and fast paced environment.
• Willingness and ability to collaborate across time zones for global coordination

Responsibilities

• Manage complex calendars for four VPs, including scheduling meetings, coordinating availability, and resolving conflicts.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reconciliation.
• Completes expense reports and reconciles American Express.
• Screen, prioritize, and route communications, ensuring timely responses and follow-through.
• Assist in the planning and execution of team meetings, town halls, and off sites, including logistics, agendas.
• Track deadlines, deliverables, and key milestones in support of departmental projects.
• Help coordinate onsite program team meetings, including meeting space reservations and catering.
• Contribute to department-wide planning, communications, event preparation, and special projects.
• Provides backup to CMO, Executive Assistant and works closely to support R&D Oncology organization.

Skills

Administrative support

Microsoft 365

Organizational skills

Communication

Discretion

Time management

Tools

Concur

Procurement systems

Job description

Sumitomo Pharma America is seeking an experienced Administrative Assistant to support four Vice Presidents within the R&D Oncology group. This role is US-Remote with monthly onsite time near Marlborough, MA, coordinating calendars, travel, and confidential communications in a fast-paced pharmaceutical environment.

The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities while maintaining professionalism and discretion across time zones.