Remote Executive Assistant for 4 VPs (Pharma)

Sumitomo Pharma; City of Albany (NY); Hybrid; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology group. This remote role requires monthly onsite presence in Marlborough, MA and collaboration with the CMO's Executive Assistant.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities with confidentiality in a fast-paced pharmaceutical environment.

Qualifications

• 3–5+ years of administrative support in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency with Microsoft 365 applications.
• Excellent organization, prioritization and follow-through.
• Discretion handling confidential information with professionalism.
• Comfort with flexible, fast-paced environments and time-zone coordination.

Responsibilities

• Manage complex calendars for four VPs and coordinate meetings.
• Plan domestic and international travel, itineraries, and expenses.
• Prepare expense reports and reconcile AmEx statements.
• Screen, triage, and route communications; ensure timely follow-up.
• Organize meetings, town halls, and off-sites with logistics and agendas.
• Track deadlines and milestones for departmental projects.
• Coordinate onsite program meetings, spaces, and catering.
• Provide backup to CMO and Executive Assistant; support R&D Oncology.

Skills

Admin support

Calendar management

Travel coordination

Microsoft 365

Communication

Confidentiality

Multi-leader support

Tools

Concur

Job description

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology group. This remote role requires monthly onsite presence in Marlborough, MA and collaboration with the CMO's Executive Assistant.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities with confidentiality in a fast-paced pharmaceutical environment.