Remote Executive Assistant to 4 VPs — Pharma R&D

Sumitomo Pharma; Columbus (OH); Remote; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology organization. This role is primarily remote but requires some onsite time monthly and proximity to Marlborough, MA.

You will manage complex calendars, coordinate travel, process expenses, and coordinate meetings, while handling confidential information with discretion.

Qualifications

• 3–5+ years of administrative support experience, preferably in the pharmaceutical, biotech, or healthcare industry.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Exceptional organizational skills with the ability to prioritize competing demands.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Flexibility in a dynamic, fast-paced environment.
• Willingness to collaborate across time zones for global coordination.

Responsibilities

• Manage complex calendars for four VPs, including scheduling meetings and resolving conflicts.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reconciliation.
• Complete expense reports and reconcile American Express.
• Screen, prioritize, and route communications for timely responses.
• Assist in planning and executing team meetings, town halls, and off-sites.
• Track deadlines, deliverables, and milestones for departmental projects.
• Coordinate onsite program team meetings and catering.
• Support R&D Oncology with cross-functional alignment and projects.

Skills

Administrative support

Multi-leader support

Microsoft 365

Communication skills

Confidentiality

Time management

Prioritization

Tools

Microsoft 365

Job description

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology organization. This role is primarily remote but requires some onsite time monthly and proximity to Marlborough, MA.

You will manage complex calendars, coordinate travel, process expenses, and coordinate meetings, while handling confidential information with discretion.