Remote Executive Assistant to 4 VPs - R&D Ops

Sumitomo Pharma; Phoenix (AZ); Remote; USD 72,000 - 90,000; Full time

Benefits offered by this job

Remote work

Health benefits

Paid time off

Job summary

Sumitomo Pharma America is seeking an experienced Administrative Assistant to support four Vice Presidents in the R&D Oncology organization. The role is remote in the US with monthly on-site time in Marlborough, MA, and involves complex calendar management, travel, expense processing, and executive coordination.

The candidate will be proactive, highly organized, discreet, and able to handle multiple priorities in a fast-paced pharmaceutical setting.

Qualifications

• 3–5+ years of administrative support in pharma/biotech/healthcare.
• Demonstrated experience supporting multiple leaders.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent communication, both written and verbal.
• Ability to handle confidential information with discretion.
• Willingness to collaborate across time zones for global coordination.

Responsibilities

• Manage complex calendars for four VPs, including scheduling and conflicts.
• Coordinate domestic travel, flights, hotels, itineraries, and expenses.
• Prepare and reconcile expense reports (AmEx).
• Screen, prioritize, and route communications for timely responses.
• Plan and execute team meetings, town halls, and offsites with logistics and agendas.
• Track deadlines and milestones for departmental projects and initiatives.
• Coordinate onsite program team meetings and catering; support leadership events.
• Provide backup support to the CMO and Executive Assistant as needed.

Skills

Administrative support

Calendar management

Travel coordination

Expense reporting

MS 365 (Outlook/Excel/Word)

Communication

Discretion & confidentiality

Multi-leader support

Tools

Microsoft 365 Suite

Job description

Sumitomo Pharma America is seeking an experienced Administrative Assistant to support four Vice Presidents in the R&D Oncology organization. The role is remote in the US with monthly on-site time in Marlborough, MA, and involves complex calendar management, travel, expense processing, and executive coordination.

The candidate will be proactive, highly organized, discreet, and able to handle multiple priorities in a fast-paced pharmaceutical setting.