Executive Administrative Assistant for 4 VPs | Remote/Hybrid

Sumitomo Pharma America; United States; Remote; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Medical/dental/vision insurance

Paid time off

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to support four VPs within the R&D Oncology organization. The role emphasizes high‑level calendar management, travel coordination, and expense reporting in a fast-paced pharmaceutical environment.

You will screen communications, coordinate meetings and events, and assist with onboarding and department initiatives. The ideal candidate is proactive, highly organized, and capable of handling confidential information with

Qualifications

• 3–5+ years of administrative support experience in pharma/biotech/healthcare
• Proven ability to support multiple leaders simultaneously
• Strong proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint)
• Excellent organizational skills with the ability to prioritize competing demands
• Excellent written and verbal communication
• Ability to handle confidential information with discretion
• Flexible in a fast-paced, global environment and willing to collaborate across time zones

Responsibilities

• Manage complex calendars for four VPs, including scheduling and conflict resolution
• Coordinate domestic and international travel, including itineraries and expense reconciliation
• Complete expense reports and reconcile AmEx statements
• Screen and route communications to ensure timely responses
• Plan and execute team meetings, town halls, and off-sites with logistics and agendas
• Track deadlines, deliverables, and milestones for departmental projects
• Coordinate onsite program meetings including space reservations and catering
• Provide backup support to the CMO and Executive Assistant within the R&D Oncology org

Skills

Administrative support

Calendar management

Travel coordination

Expense reports

Communication skills

Confidential handling

Time zone collaboration

Tools

Microsoft 365

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to support four VPs within the R&D Oncology organization. The role emphasizes high‑level calendar management, travel coordination, and expense reporting in a fast-paced pharmaceutical environment.

You will screen communications, coordinate meetings and events, and assist with onboarding and department initiatives. The ideal candidate is proactive, highly organized, and capable of handling confidential information with