Executive Assistant to 4 VPs, Remote – R&D Oncology

Sumitomo Pharma; Carson City (NV); Remote; USD 72,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off and holidays

Disability insurance

Job summary

Sumitomo Pharma America is seeking an Administrative Assistant to support four VPs in the R&D Oncology group. This remote role requires coordinating calendars, travel, and expense reports, while handling confidential information with discretion.

The ideal candidate has 3–5 years of admin experience, strong Microsoft 365 skills, and the ability to work across time zones. Onsite visits are expected periodically in Marlborough, MA.

Qualifications

• 3–5 years of administrative support experience, preferably in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent written and verbal communication; ability to handle confidential information.
• Flexible, proactive, and able to manage competing priorities.

Responsibilities

• Manage complex calendars for four VPs and coordinate travel and expenses.
• Screen and route communications; support team meetings and events.
• Onboard new employees and coordinate equipment requests.
• Serve as department liaison for facilities, IT, and HR; maintain records.

Skills

Administrative support

Support multiple leaders

Organizational skills

Excellent communication

Confidentiality

Time management

Tools

Microsoft 365

Concur

Job description

Sumitomo Pharma America is seeking an Administrative Assistant to support four VPs in the R&D Oncology group. This remote role requires coordinating calendars, travel, and expense reports, while handling confidential information with discretion.

The ideal candidate has 3–5 years of admin experience, strong Microsoft 365 skills, and the ability to work across time zones. Onsite visits are expected periodically in Marlborough, MA.