Remote Admin Assistant to 4 VPs | R&D Oncology

Sumitomo Pharma America, Inc.; Marlborough (MA); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Medical, dental, vision insurance

Life and disability insurance

Paid holidays and vacation

Job summary

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to support four Vice Presidents in the R&D Oncology organization. This role requires managing complex calendars, travel arrangements, expense reporting, and cross‑functional coordination across time zones in a fast‑paced pharmaceutical environment.

The ideal candidate demonstrates initiative, discretion, and strong organizational skills, with experience supporting senior leaders and a proactive approach to priority management.

Qualifications

• 3–5+ years of administrative support experience, preferably in pharma/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency with Microsoft 365 apps (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent written and verbal communications; ability to handle confidential information.

Responsibilities

• Manage complex calendars for four VPs and coordinate meetings.
• Arrange domestic and international travel and reconcile expenses.
• Complete expense reports and reconcile AmEx statements.
• Screen and prioritize communications and follow through.
• Plan and execute team meetings, town halls, and off-sites; manage logistics.

Skills

Administrative support

Multitasking

Microsoft 365

Communication

Discretion with confidential info

Organizational skills

Flexibility

Time-zone coordination

Tools

Microsoft 365 Suite

Concur

Job description

Sumitomo Pharma America, Inc. is seeking an Administrative Assistant to support four Vice Presidents in the R&D Oncology organization. This role requires managing complex calendars, travel arrangements, expense reporting, and cross‑functional coordination across time zones in a fast‑paced pharmaceutical environment.

The ideal candidate demonstrates initiative, discretion, and strong organizational skills, with experience supporting senior leaders and a proactive approach to priority management.