Remote Engineering Projects & Ops Coordinator

Kastle Systems International, LLC; Sterling (VA); Remote; USD 60,000 - 85,000; Full time

Job summary

i2G is seeking a remote Engineering Coordinator to bridge executive operations and engineering workflows. You will manage project documentation, coordinate tasks, track milestones, and provide leadership with regular status updates across departments.

The role emphasizes administrative support to engineering leadership, meeting coordination, and meticulous record-keeping to sustain efficient operations and timely delivery of engineering outputs.

Responsibilities

• Manage the administrative workflow of engineering task requests through Smartsheet.
• Review requests for completeness and required documentation.
• Coordinate task assignments and maintain accurate ownership.
• Monitor deadlines, overdue tasks, and outstanding action items.
• Maintain visibility into engineering workload and resource allocation.
• Provide recurring task-status reporting to engineering leadership.
• Maintain centralized tracking of active projects, quotes, milestones, and engineering deliverables.
• Coordinate upcoming project and quote requirements with Sales and Operations.
• Track engineering assignments, deadlines, SLAs, and key milestones.
• Verify required documentation is complete prior to scheduling reviews.
• Maintain a 30/60/90-day outlook of anticipated engineering workload.
• Identify potential scheduling, resource, or documentation issues and elevate them appropriately.
• Provide administrative and operational support to the VP of Engineering and Engineering Managers.
• Coordinate departmental meetings, calendars, agendas, and meeting materials.
• Document meeting minutes, decisions, and action items.
• Track follow-up activities through completion.
• Coordinate departmental onboarding, training, equipment, software, and system access.
• Maintain training, certification, and professional-development records.
• Maintain engineering procedures, SOPs, templates, standards, and administrative documentation.
• Assist with implementation of departmental processes.
• Maintain document-control practices and departmental records.
• Coordinate document reviews and verify required documentation is complete.
• Identify opportunities to improve departmental workflows, communication, and efficiency.
• Assist with creation of reports, presentations, procedures, and other management documentation.
• Serve as an administrative coordination point between Engineering, Sales, Operations, Procurement, Finance, HR, and other departments.
• Track and follow up on information requests and outstanding actions.
• Coordinate future engineering requirements associated with upcoming projects and quotes.
• Communicate project, quote, training, and resource requirements to appropriate stakeholders.
• Provide direct administrative support to Engineering Leadership.
• Assist leadership with departmental planning, reporting, and special initiatives.
• Prepare management reports, dashboards.

Job description

i2G is seeking a remote Engineering Coordinator to bridge executive operations and engineering workflows. You will manage project documentation, coordinate tasks, track milestones, and provide leadership with regular status updates across departments.

The role emphasizes administrative support to engineering leadership, meeting coordination, and meticulous record-keeping to sustain efficient operations and timely delivery of engineering outputs.