Security Operations & Projects Coordinator

i2G Systems; Phoenix (AZ); On-site; USD 48,000 - 60,000; Full time

Job summary

i2G Systems is seeking an Operations Coordinator to support Field Operations Managers and Project Managers from award to project completion. You will schedule resources, coordinate meetings, and ensure accurate PM reports and status updates weekly.

The role requires a proactive, self-starting individual with strong organizational skills and the ability to drive tasks to completion while coordinating across PM, Ops, Engineering and Sales teams. Office commuting is expected.

Qualifications

• Ability to commute to Plain City, OH office.
• Proficient with Microsoft Office applications including Outlook, Word and Excel.
• Creative and resourceful in solving uncommon applications.
• Ability to work independently and in a team.
• Strong organization skills, time management, and attention to detail.
• Clear verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer focus and commitment to client satisfaction.

Responsibilities

• Support BMO quote generation/site survey/sub pricing.
• Support BMO quote review.
• Verify pending projects are ready for project kickoff meetings.
• Engage resources for kickoff meetings.
• Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in updating tracking software.
• Engage with PM to coordinate post award site survey/customer kickoff as needed.
• Drive engineering, PM, Purchaser, and others to completion; escalate past due items.
• Assist with ODC items such as rentals.
• Validate material completion or partial receipt for early mobilization.
• Assist PM to coordinate mobilizations with site, subs, and ODC providers.
• Confirm readiness of all resources one week prior to mobilization.
• Handover all task tracking to PM upon mobilization.
• Assist PM with customer kickoff and change orders as needed.
• Monitor deliverables PM is responsible for and push to completion.
• Audit labor assignments and remind PMs of billing milestones.
• Drive project closeout tasks and ensure proper documentation.
• Compile lessons learned and assist Operations in responses.
• Provide support to Business Development, Sales and other departments as needed.

Skills

MS Office

Time management

Multitasking

Communication

Tools

Outlook

Word

Excel

SharePoint

SimPro

Job description

i2G Systems is seeking an Operations Coordinator to support Field Operations Managers and Project Managers from award to project completion. You will schedule resources, coordinate meetings, and ensure accurate PM reports and status updates weekly.

The role requires a proactive, self-starting individual with strong organizational skills and the ability to drive tasks to completion while coordinating across PM, Ops, Engineering and Sales teams. Office commuting is expected.