Remote Engineering Operations Coordinator

Kastle Systems; Sterling (VA); Remote; USD 55,000 - 75,000; Full time

Job summary

Kastle Systems is seeking a Remote Engineering Coordinator to support engineering leadership and manage cross-functional communications. You will handle project documentation, task coordination, and scheduling to ensure smooth operations across engineering teams.

The role emphasizes calendar management, reporting, and process improvements while maintaining confidentiality and professional interaction with executives and engineers.

Qualifications

• Experience: 1-3 years in project coordination, administrative support, or executive assistant roles; preferably in engineering or technical environments.
• Proficiency with Microsoft 365 apps and familiarity with project tracking tools (Asana, Jira, Smartsheet) is a plus.
• Strong calendar management, multi-tasking, and document control in fast-paced settings.
• Excellent written and verbal communication, with professional interaction at all levels including executives.
• Discretion with confidential information and proactive problem-solving mindset.

Responsibilities

• Coordinate engineering tasks and administer workflow using Smartsheet and other tools.
• Schedule, organize, and document meetings; prepare minutes and action items.
• Track deadlines, SLAs, and workload; report status to leadership.
• Coordinate onboarding, training, and access to systems and equipment.
• Serve as liaison between Engineering, Sales, Operations, Procurement, Finance, HR, and others.

Skills

Microsoft 365 proficiency

Strong communication

Calendar management

Project coordination

Discretion with confidential data

Education

Associate or Bachelor’s degree in Business Administration or Communications

Tools

Asana

Jira

Smartsheet

Job description

Kastle Systems is seeking a Remote Engineering Coordinator to support engineering leadership and manage cross-functional communications. You will handle project documentation, task coordination, and scheduling to ensure smooth operations across engineering teams.

The role emphasizes calendar management, reporting, and process improvements while maintaining confidentiality and professional interaction with executives and engineers.