Remote Engineering Operations Coordinator

Torrey Holistics; Phoenix (AZ); Remote; USD 60,000 - 90,000; Full time

Job summary

Torrey Holistics is seeking an organized Engineering Coordinator for a fully remote role. You will bridge project managers, engineering leaders, and cross-functional teams, ensuring schedules, docs, and admin tasks stay organized and forward-moving.

This position supports invoicing, calendar management, and knowledge sharing while leveraging AI tools to boost productivity. The ideal candidate thrives in fast-paced environments, manages multiple priorities, and excels at clear communication.

Qualifications

• Experience in administrative, coordinator, project support, operations, or similar roles.
• Exceptional organizational and time-management skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-changing environment.
• Clear, professional, and patient communication skills.

Responsibilities

• Process and validate invoices and assist with maintaining accurate financial and administrative records.
• Track outstanding items and follow up with appropriate stakeholders to keep processes moving.
• Support project managers and engineering leadership with day-to-day administrative needs.
• Coordinate complex calendars across engineering managers, project managers, and other stakeholders.
• Schedule meetings, prioritize competing requests, and protect critical blocks of time.
• Prepare schedules and meeting logistics in advance to ensure teams are ready for the workday.
• Leverage AI and productivity tools to streamline scheduling and reduce administrative workload.
• Serve as a central point of contact between project managers, engineering teams, and other internal stakeholders.
• Capture high-level notes and action items, and ensure information reaches the appropriate teams.
• Maintain clear points of contact across departments so employees can quickly identify the right resources.
• Help coordinate projects and initiatives across multiple teams with competing priorities.
• Organize and maintain internal documentation, technical resources, and company materials.
• Help identify existing resources and information so teams can avoid duplicating work.
• Support onboarding by preparing welcome materials, organizing resources, and creating easy-to-follow documentation.
• Help standardize documentation and communication practices across teams.
• Identify opportunities to improve processes and implement simple automations that eliminate repetitive administrative tasks.

Skills

Organization

Time management

Attention to detail

Communication

Proactive problem solving

AI tools familiarity

Tools

ERP systems

Scheduling tools

Documentation tools

Job description

Torrey Holistics is seeking an organized Engineering Coordinator for a fully remote role. You will bridge project managers, engineering leaders, and cross-functional teams, ensuring schedules, docs, and admin tasks stay organized and forward-moving.

This position supports invoicing, calendar management, and knowledge sharing while leveraging AI tools to boost productivity. The ideal candidate thrives in fast-paced environments, manages multiple priorities, and excels at clear communication.