Engineering Operations Coordinator (Remote)

Mach10 Solutions; Phoenix (AZ); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Fully Remote

Job summary

Mach10 Solutions is seeking an Engineering Coordinator to act as the essential link between engineering leads, project managers, and internal teams. You will safeguard communication, documentation, project timelines, and administrative workflows, ensuring efficiency and organization in a dynamic product development setting.

The role emphasizes managing calendars, coordinating tasks, and maintaining knowledge resources while leveraging automation to reduce repetitive work.

Qualifications

• Background in operations, project support, administrative coordination or related field.
• Superior ability to manage time and maintain organizational systems.
• Strong commitment to accuracy and follow-through on tasks.
• Proven capacity to handle shifting priorities in a fast-paced environment.
• Clear and patient communication style for professional setting.
• Collaboration across diverse teams and communication styles.
• Self-motivated to identify and complete tasks independently.
• Proficiency with standard documentation, scheduling and productivity software.
• Interest in automation and AI to boost team output.
• Ability to handle sensitive business data with confidentiality.

Responsibilities

• Verify and process invoices and keep financial/administrative records precise.
• Track pending tasks and follow up with team members to keep projects moving.
• Provide daily administrative support to engineering leadership and project management staff.
• Manage calendars for project managers, engineering leads, and stakeholders.
• Prepare meeting logistics and minimize conflicts to protect focus time.
• Document key action items in meetings and disseminate information to stakeholders.
• Maintain an accessible directory of department contacts.

Skills

Operations coordination

Time management

Communication

Documentation

Automation/AI tools

Tools

ERP systems

Job description

Mach10 Solutions is seeking an Engineering Coordinator to act as the essential link between engineering leads, project managers, and internal teams. You will safeguard communication, documentation, project timelines, and administrative workflows, ensuring efficiency and organization in a dynamic product development setting.

The role emphasizes managing calendars, coordinating tasks, and maintaining knowledge resources while leveraging automation to reduce repetitive work.