Remote Bookkeeping & Admin VA for Growth-minded Practice

Virtual Colleague Philippines; United States; Remote; USD 35,000 - 51,000; Part time

Job summary

Virtual Colleague Philippines is seeking a reliable Bookkeeping & Administrative Virtual Assistant to support a UK-based accounting practice remotely. The role focuses on day-to-day bookkeeping, client onboarding, and efficient inbox management, while maintaining accurate records and compliant documentation.

You will handle routine tasks, help maintain client files, and assist with outreach and administrative coordination.

Qualifications

• Demonstrable experience in bookkeeping or a similar accounting support role.
• A sound understanding of double-entry bookkeeping principles.
• Practical knowledge of bank reconciliation and transaction categorization.
• Understanding of trial balances and how bookkeeping records progress through an accounting workflow.
• Experience using accounting software to maintain financial records.
• Strong attention to detail and a commitment to accuracy.
• Good written and verbal English communication skills.
• Ability to manage multiple clients and tasks with different deadlines.
• Strong organizational, documentation, and follow-up skills.
• Ability to work independently, prioritize tasks, and recognize when to elevate issues.

Responsibilities

• Perform day-to-day bookkeeping tasks for multiple clients.
• Maintain accurate and organized financial records.
• Process and categorize financial transactions in the relevant accounting software.
• Perform bank reconciliations and investigate discrepancies.
• Apply double-entry bookkeeping principles and maintain supporting records.
• Collect, organize, and review bank statements, invoices, receipts, and other documents.
• Follow up with clients to obtain missing records or clarify information.
• Assist with bookkeeping cleanup and organizing records from previous accountants.
• Prepare bookkeeping records up to trial balance level for review.
• Keep client records updated and ensure work is completed on time.
• Flag discrepancies or issues requiring attention.
• Coordinate onboarding of new clients and maintain onboarding trackers.
• Request and collect client identification and supporting documentation.
• Assist with client due diligence and compliance records.
• Help connect clients with Daneon's HMRC agent account (as instructed).
• Track outstanding onboarding requirements and follow up with clients.

Skills

Bookkeeping

Double-entry bookkeeping

Bank reconciliation

Trial balances

Client onboarding

Email management

Organizational skills

English communication

Tools

FreeAgent

Xero

Sage

QuickBooks

Job description

Virtual Colleague Philippines is seeking a reliable Bookkeeping & Administrative Virtual Assistant to support a UK-based accounting practice remotely. The role focuses on day-to-day bookkeeping, client onboarding, and efficient inbox management, while maintaining accurate records and compliant documentation.

You will handle routine tasks, help maintain client files, and assist with outreach and administrative coordination.