Bookkeeping Virtual Assistant

Virtual Assist; United States; À distance; USD 28 000 - 39 000; Plein temps

Avantages offerts par ce poste

Paid Training

Work-from-home opportunity

Résumé du poste

Virtual Assist is seeking a detail-oriented Bookkeeping Virtual Assistant to support financial operations and ensure accurate recordkeeping. The role emphasizes accuracy, confidentiality, and proactive independent work.

The ideal candidate has experience with common accounting software, strong organizational skills, and the ability to manage financial data with integrity. A work-from-home setup and structured training are provided.

Qualifications

• 2+ years bookkeeping experience or accounting support.
• Proficient with QuickBooks Online, Xero, FreshBooks or similar software.
• Strong attention to detail and accuracy in financial records.
• Proficient in Google Workspace (Sheets, Docs, Drive) and Excel.
• Excellent written and verbal English communication.
• Ability to work independently with minimal supervision.

Responsabilités

• Maintain accurate financial records including accounts payable and receivable.
• Record daily transactions and reconcile bank and credit card accounts.
• Process invoices, bills, expense reports and vendor payments.
• Monitor overdue invoices and follow up as needed.
• Assist with payroll preparation and employee reimbursements.
• Prepare monthly financial reports and summaries.
• Organize digital financial documents and receipts.
• Maintain bookkeeping software such as QuickBooks Online, Xero, or similar.
• Support month-end and year-end closing procedures.
• Reconcile discrepancies by analyzing account information.
• Generate reports for management review and decision-making.
• Assist with tax preparation by organizing records and documentation.
• Ensure compliance with company policies and accounting procedures.
• Handle confidential financial information discreetly.
• Provide administrative support related to finance and accounting functions.

Connaissances

Bookkeeping

Accounting software

Google Workspace

Excel

Attention to detail

Communication skills

Independence

Outils

QuickBooks Online

Xero

FreshBooks

Google Workspace

Microsoft Excel

Description du poste

We are seeking a detail-oriented and reliable Bookkeeping Virtual Assistant to support our financial operations and ensure accurate recordkeeping. The ideal candidate has strong bookkeeping experience, excellent organizational skills, and the ability to manage financial data with accuracy and confidentiality. This role requires a proactive individual who can work independently while maintaining high standards of financial reporting and compliance.

Key Responsibilities:

• Maintain accurate financial records, including accounts payable and accounts receivable
• Record daily financial transactions and reconcile bank and credit card accounts
• Process invoices, bills, expense reports, and vendor payments
• Monitor outstanding invoices and follow up on overdue accounts
• Assist with payroll preparation and employee expense reimbursements
• Prepare monthly financial reports and bookkeeping summaries
• Manage and organize digital financial documents and receipts
• Maintain and update bookkeeping software such as QuickBooks Online, Xero, or similar platforms
• Assist with month-end and year-end closing procedures
• Reconcile financial discrepancies by collecting and analyzing account information
• Generate reports for management review and decision-making
• Support tax preparation by organizing financial records and documentation
• Ensure compliance with company policies and accounting procedures
• Protect and handle confidential financial information with discretion
• Provide administrative support related to finance and accounting functions

Qualifications & Skills:

• At least 2 years of experience in bookkeeping, accounting support, or financialadministration
• Strong understanding of bookkeeping principles and financial recordkeeping
• Experience with QuickBooks Online, Xero, FreshBooks, or similar accounting software
• Proficient in Google Workspace (Sheets, Docs, Drive) and Microsoft Excel
• Excellent attention to detail and high level of accuracy
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Strong verbal and written communication skills in English
• Ability to work independently with minimal supervision

• Work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment.
• Paid Training

Schedule:

• 40 hours per week
• Monday to Friday
• Night shift