Bookkeeping & Administrative Assistant

Freelance Latin America; United States; Remote; USD 34,000 - 55,000; Part time

Job summary

Freelance Latin America is seeking a proactive Bookkeeping & Administrative Assistant to support multiple client accounts remotely. You will handle day-to-day bookkeeping, bank reconciliations, and admin tasks using QuickBooks Online, with attention to accuracy and deadlines.

The role requires strong Excel skills and the ability to communicate in English and Spanish. This is a part-time, 20-hour-per-week position with flexible scheduling and international collaboration.

Qualifications

• Proven bookkeeping experience with QuickBooks Online (QBO).
• Strong accrual accounting knowledge and month-end processes.
• Experience reconciling bank/credit card statements and coding transactions.
• Proficient Excel use for basic formulas and data checks.
• Fluent in English; capable of professional Spanish-English communication.

Responsibilities

• Manage day-to-day bookkeeping for assigned clients, including coding, reconciliations, AP and bill processing.
• Maintain accurate financial records using QuickBooks Online.
• Investigate discrepancies and resolve routine bookkeeping issues.
• Perform monthly bookkeeping activities and meet deadlines.
• Review records for errors and propose improvements.
• Organize supporting documentation and client procedures.
• Follow up on missing information and escalate when needed.
• Track time by client and task for transparency.
• Provide administrative support and process improvements when possible.
• Assist with marketing and operational tasks as needed.
• Collaborate with team to ensure efficient workflows.

Skills

QuickBooks Online

Accrual accounting

Bank reconciliations

Excel

Bilingual English/Spanish

Time management

Multi-client handling

Tools

Dext

Job description

We are looking for a proactive, detail-oriented Bookkeeping & Administrative Assistant to support a professional business services team with day-to-day bookkeeping, financial reconciliations, and administrative tasks.

The ideal candidate has strong QuickBooks Online experience, excellent problem-solving skills, and the ability to independently manage multiple client accounts while maintaining accurate financial records and meeting deadlines.

This is a fully remote, part-time opportunity offering flexibility, collaboration, and professional growth.

Duties / Task to perform

• Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing.

• Maintain accurate, complete, and up-to-date financial records using QuickBooks Online.

• Investigate and independently resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues.

• Perform month-end bookkeeping activities and ensure all assigned work is completed within established deadlines.

• Review financial records to identify errors, unusual balances, incomplete information, and opportunities for improvement.

• Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records.

• Follow up internally on missing information and elevate complex matters when additional guidance or decisions are required.

• Track time accurately by client and task to ensure transparency and productivity.

• Provide administrative assistance, documentation updates, and process improvement support when bookkeeping responsibilities permit.

• Assist with defined marketing and operational support tasks as needed.

• Collaborate with team members to maintain efficient workflows and consistently deliver high-quality work.

• Proven experience in bookkeeping, including hands-on proficiency with QuickBooks Online (QBO).
• Strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes.
• Experience performing bank and credit card reconciliations, transaction coding, and financial record maintenance.
• Ability to independently investigate discrepancies, identify errors, and resolve routine accounting issues.
• Proficiency in Microsoft Excel, including basic formulas and spreadsheet functions.
• Strong organizational skills and the ability to manage multiple client accounts and recurring monthly deadlines.
• Excellent attention to detail, accuracy, and quality control.
• Strong written English communication skills and professional communication abilities.
• Ability to communicate effectively in English and Spanish.
• Proactive, resourceful, and dependable, with the ability to work independently and take ownership of assigned responsibilities.
• Strong time-management skills and the ability to prioritize tasks without constant supervision.
• Comfortable learning new software, following established procedures, and maintaining accurate documentation.
• Good judgment when determining which issues can be resolved independently and which require escalation.
• Adaptable, collaborative, and receptive to feedback.
• Experience with Dext or similar document-management software is a plus.

Schedule & Availability: Monday to Friday. Part-time (20 hours per week) flexible (PST).

• Fully remote work environment.
• Flexible part-time schedule of 20 hours per week.
• Stable, long-term collaboration.
• One week of initial training and onboarding support.
• Opportunity to work with international teams.
• Clear scope of responsibilities and structured workflows.
• Exposure to modern accounting tools and professional bookkeeping processes.
• Supportive, flexible, and collaborative work culture.
• Opportunity to develop independent decision-making and problem-solving skills.
• Professional development and opportunities for skill growth.