Remote Administrative Assistant — Operations & Scheduling

SOLV Energy, Inc.; Charlotte (NC); Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Paid vacation and holidays

Job summary

SOLV Energy, Inc. is seeking an Administrative Assistant to support the Services and Field Operations teams. This fully remote role involves clerical tasks, scheduling, travel coordination, invoicing support, and document management.

You will interact with clients and staff professionally, manage multiple tasks, and maintain accurate records while ensuring timely communication. A high school diploma and friendly, reliable work ethic are essential.

Qualifications

• Strong written and verbal communication skills.
• Good interpersonal skills and professional demeanor.
• Ability to manage multiple tasks and deadlines.
• Proactive problem solving and follow-up.
• Proficiency in basic office software and email communication.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork and track with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversee tool requests and inventory, including PPE.
• Submit maintenance requests and coordinate repairs with vendors.
• Coordinate department support activities and liaise with other teams.
• Create shipping labels, schedule pickups and track packages.
• Plan travel arrangements (airfare, rental car, hotel, conferences).
• Distribute department communications.
• Assist with department accounting and invoicing details.
• Coordinate events and process payments.
• Manage company credit card and expense reports.
• Maintain files, databases, records and documents.
• Handle other assigned responsibilities.

Skills

Effective communication

Organizational skills

Multitasking

English proficiency

Reliability

Education

High School Diploma or GED

Tools

Facilities ticketing

Job description

SOLV Energy, Inc. is seeking an Administrative Assistant to support the Services and Field Operations teams. This fully remote role involves clerical tasks, scheduling, travel coordination, invoicing support, and document management.

You will interact with clients and staff professionally, manage multiple tasks, and maintain accurate records while ensuring timely communication. A high school diploma and friendly, reliable work ethic are essential.