Recruiting Coordinator

Beacon Hill Staffing Group; Boston (MA); Hybrid; USD 41,000 - 76,000; Part time

Benefits offered by this job

Medical

Dental

Vision

Federal and state leave programs

Job summary

Beacon Hill Staffing Group in Boston is seeking a Recruiting Coordinator to support a high-volume Talent Acquisition team. This hybrid role coordinates interviews, candidate logistics, and recruiting administration, starting November 30 with 2 days onsite and 2 days remote.

You will help keep recruiting activity moving by managing scheduling across interview formats and locations, maintaining accurate candidate information, and supporting recruiters with essential administrative tasks throughout

Qualifications

• 2–4 years of professional experience; minimum 1 year in admin, client-facing, or customer service.
• Experience as Recruiting Coordinator or in Talent Acquisition is preferred.
• Strong calendar management and logistics skills.
• Detail-oriented with ability to work quickly and accurately.
• Proficient in Word, Excel, and Outlook; Workday experience strongly preferred.

Responsibilities

• Coordinate high-volume interviews across in-person, phone, and video formats.
• Manage complex schedules across locations, time zones, and formats using Outlook and Word.
• Respond promptly to last-minute scheduling changes and recruit requests.
• Create, collect, and compile interview feedback and search updates.
• Maintain candidate and recruiting information in Workday and SharePoint.
• Post positions to internal and external job boards.
• Coordinate domestic and international candidate travel and onboarding docs.
• Assist recruiters with offers, approvals, and new-hire documentation.
• Partner with recruiters, hiring managers, Talent Business Partners, candidates, and vendors.
• Handle confidential candidate information with discretion.

Skills

Communication skills

Organization

Attention to detail

Discretion

Tools

Outlook

Word

Excel

SharePoint

Workday

AI tools

Job description

Beacon Hill Staffing Group is hiring a Recruiting Coordinator to support a high-volume Talent Acquisition team in Boston. This hybrid role coordinates interviews, candidate logistics, and recruiting administration, beginning November 30 with 2 days onsite and 2 days remote.

Role focus

You will help keep recruiting activity moving by managing scheduling across interview formats and locations, maintaining accurate candidate information, and supporting recruiters with key administrative tasks throughout the hiring workflow.

Responsibilities

• Coordinate high-volume in-person, phone, and video interviews, including full-day interview itineraries
• Manage complex schedules across locations, time zones, and interview formats using Outlook and Word
• Respond quickly to last-minute scheduling changes and recruiting requests
• Create, collect, and compile interview feedback and search updates
• Maintain accurate candidate and recruiting information in Workday and SharePoint
• Post positions to internal and external job boards
• Coordinate domestic and international candidate travel
• Assist recruiters with offer proposals, approvals, offer letters, and new-hire documentation
• Partner with recruiters, hiring managers, Talent Business Partners, candidates, and external vendors
• Handle confidential candidate and recruiting information with discretion

Requirements

• Ideally 2-4 years of overall professional experience; minimum of 1 year in an administrative, client-facing, or customer service role
• Previous Recruiting Coordinator, Talent Acquisition, HR, or Executive Assistant experience is especially relevant
• Strong experience managing complex calendars, scheduling, and logistics
• Excellent attention to detail and ability to work accurately at a fast pace
• Strong organizational skills with the ability to independently prioritize competing requests
• Adaptable and comfortable in a fast-paced, reactive environment with frequent last-minute changes
• Polished written and verbal communication skills
• Professional judgment and discretion when handling confidential information
• Strong Microsoft Word, Excel, and Outlook skills
• Workday experience strongly preferred
• Experience using AI tools is desired
• Collaborative, proactive, customer-service-oriented approach with a genuine interest in HR and recruiting

Interview process

• Phone screen followed by a second-round onsite interview

Location and role details

• Location: Boston, MA (hybrid)
• Schedule: 2 days onsite, 2 days remote
• Job type: Contract
• Pay: USD 30 - 55 per hour
• Start: November 30

Technologies

• Outlook, Word, Workday, SharePoint, Microsoft Word, Excel, AI tools

Benefits

• Medical
• Dental
• Vision
• Federal and state leave programs as required by applicable agency regulations