Recruiting Coordinator

The Panther Group; Boston (MA); Hybrid; USD 40,000 - 47,000; Full time

Job summary

The Panther Group in Boston is seeking a Recruiting Coordinator to support interview scheduling and recruiting operations in a fast-paced professional environment. This hybrid role requires you to coordinate interviews, manage calendars, and communicate with candidates and hiring managers.

You will maintain recruiting records, arrange travel and offer documentation, and assist with recruiting projects. A detail-oriented, organized communicator who can handle last-minute changes will thrive in

Qualifications

• At least one year of administrative, client-facing, or customer service experience.
• 2–4 years of relevant experience is preferred.
• Recruiting coordination, HR, Talent Acquisition, or Executive Assistant experience is a plus.
• Strong Microsoft Outlook skills, including calendar management and meeting coordination.

Responsibilities

• Schedule and coordinate in-person, telephone, and video interviews.
• Create detailed interview schedules and full-day itineraries across multiple locations and time zones.
• Resolve calendar conflicts and communicate scheduling changes promptly.
• Provide candidates and interviewers with accurate schedules and preparation information.
• Collect interview feedback and maintain recruiting status documents.
• Keep candidate records and recruiting materials accurate and organized.
• Post openings on internal and external job boards.
• Arrange domestic and international travel for candidates.
• Assist with offer approvals, offer letters, and related hiring documentation.
• Handle candidate information and recruiting activity with discretion.
• Support recruiting projects and collaborate with colleagues to keep hiring activities on track.

Skills

Calendar management

Communication skills

Organizational skills

Multitasking

Customer service

Tools

Microsoft Outlook

Microsoft Word

Excel

Workday

Job description

Recruiting Coordinator Location: Boston, MA Work Arrangement: Hybrid, minimum of 3 days per week onsite Pay: $29.00–$34.00 per hour

Position Summary: The Panther Group is seeking an organized, detail-oriented Recruiting Coordinator to support interview scheduling and recruiting operations in a fast-paced professional environment. This role will coordinate interviews, communicate with candidates and hiring managers, maintain recruiting records, and assist with travel arrangements and offer documentation. The ideal candidate brings strong calendar management skills, excellent communication, and the ability to adapt to changing priorities and last-minute requests. Candidates with recruiting coordination experience are encouraged to apply, along with administrative professionals and Executive Assistants interested in transitioning into Human Resources.

Responsibilities

• Schedule and coordinate in-person, telephone, and video interviews.
• Create detailed interview schedules and full-day itineraries across multiple locations and time zones.
• Resolve calendar conflicts and communicate scheduling changes promptly.
• Provide candidates and interviewers with accurate schedules and preparation information.
• Collect interview feedback and maintain recruiting status documents.
• Keep candidate records and recruiting materials accurate and organized.
• Post openings on internal and external job boards.
• Arrange domestic and international travel for candidates.
• Assist with offer approvals, offer letters, and related hiring documentation.
• Handle candidate information and recruiting activity with discretion.
• Support recruiting projects and collaborate with colleagues to keep hiring activities on track.

Qualifications

• At least one year of administrative, client-facing, or customer service experience;
• 2–4 years of relevant experience is preferred.
• Recruiting coordination, HR, Talent Acquisition, or Executive Assistant experience is a plus.
• Strong Microsoft Outlook skills, including calendar management and meeting coordination.
• Proficiency in Microsoft Word and Excel.
• Experience with Workday or another applicant tracking system is preferred.
• Scheduling, logistics, or travel coordination experience is preferred.
• Experience using AI tools is a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and accommodate last-minute changes.
• Professional judgment and discretion when handling sensitive information.
• Collaborative approach and strong customer service skills.
• Ability to reliably commute to Boston and work onsite at least three days per week.
• Must be authorized to work in the United States without current or future employer sponsorship.

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