Recruiting Coordinator

The Panther Group; Marlborough (MA); Hybrid; USD 28,000 - 32,000; Full time

Job summary

The Panther Group is seeking a Recruiting Coordinator (Contract) to support a busy Talent Acquisition team in Marlborough, MA. You will assist with interview scheduling, candidate communications, offer letters, new-hire coordination, contractor tracking, timekeeping administration, and internship program activities.

This is an excellent opportunity for someone to build a career in recruiting or HR. Training and templates will be provided.

Qualifications

• Entry-level candidates encouraged to apply.
• Basic proficiency with Excel and PowerPoint.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication.

Responsibilities

• Coordinate interviews between candidates and hiring managers, including senior-level interviews.
• Prepare and distribute offer letters using established templates.
• Greet candidates arriving for onsite interviews and provide a welcoming, professional experience.
• Monitor job postings and maintain the company’s career portal.
• Track recruiting activity and maintain accurate records using Excel workbooks and established templates.
• Provide calendar and scheduling support to Talent Acquisition leadership.

Skills

Strong organizational skills

Attention to detail

Professional communication

Willingness to learn

Time management

Tools

Microsoft Excel

PowerPoint

Job description

Recruiting Coordinator (Contract)

Location: Marlborough, MA

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Work Arrangement: Hybrid, with 2-3 days per week onsite

Pay: $20-$23 per hour

The Panther Group is seeking an organized, energetic, and dependable Recruiting Coordinator to support a busy Talent Acquisition team in the Marlborough, MA area. This is an excellent opportunity for someone interested in building a career in recruiting or human resources. The Recruiting Coordinator will assist with interview scheduling, candidate communications, offer letters, new-hire coordination, contractor tracking, timekeeping administration, and internship program activities. This individual will also provide calendar and scheduling support to Talent Acquisition leadership. Previous recruiting experience is not required. Training, established processes, templates, and tracking tools will be provided. The successful candidate will bring strong organizational skills, attention to detail, professionalism, and a genuine willingness to learn.

Key Responsibilities

Recruiting and Onboarding Support

• Coordinate interviews between candidates and hiring managers, including senior-level interviews.
• Communicate interview schedules and confirm arrangements with candidates and internal stakeholders.
• Greet candidates arriving for onsite interviews and provide a welcoming, professional experience.
• Prepare and distribute offer letters using established templates.
• Send new-hire communications, including first-day instructions and onboarding information.
• Monitor job postings and assist with maintaining the company’s career portal.
• Track recruiting activity and maintain accurate records using Excel workbooks and established templates.
• Submit IT support requests associated with employee onboarding and offboarding.
• Provide general administrative support to the Talent Acquisition team.

Contractor and Timekeeping Administration

• Maintain Excel tracking workbooks for temporary employees and contractors.
• Contact managers periodically to confirm contractor status and obtain assignment feedback.
• Retrieve timekeeping information from the company’s timekeeping system.
• Organize timekeeping data in Excel and distribute records to staffing partners.
• Help ensure information used for invoicing and payroll processing is complete and accurate.

Administrative Support

• Assist Talent Acquisition leadership with calendar management, meeting coordination, and scheduling.
• Communicate with hiring managers regarding interviews, candidate arrivals, and scheduling logistics.
• Help organize recruiting-related documents, communications, and tracking information.
• Support additional administrative projects based on department needs.

Internship Program Coordination

• Maintain an Excel tracker containing intern information, including schools, start dates, and end dates.
• Assist with internship communications, activities, events, and site visits.
• Coordinate logistics for intern outings and engagement activities.
• Help provide interns with an organized, positive, and engaging program experience.

Qualifications

• Previous recruiting or HR experience is not required; entry-level candidates are encouraged to apply.
• Positive attitude, strong work ethic, and eagerness to learn.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication skills.
• Basic proficiency with Microsoft Excel and PowerPoint.
• Comfortable working with spreadsheets, tracking information, and established processes.
• Ability to balance multiple responsibilities and meet deadlines in a fast-paced environment.
• Dependable, professional, and comfortable communicating with candidates, managers, and outside staffing partners.
• Willingness to ask questions, accept feedback, and learn new systems and workflows.

Why Consider This Opportunity?

• Gain hands-on experience in recruiting, onboarding, contractor administration, and internship-program coordination.
• Build a foundation for a career in Talent Acquisition or Human Resources.
• Receive training and guidance from an experienced Talent Acquisition team.
• Work with established processes, templates, and tracking tools.
• Join a collaborative environment with a hybrid work schedule.

Additional Information

This is a contract opportunity based in Marlborough, Massachusetts. Candidates must be able to work onsite 2-3 days per week. Candidates must be authorized to work in the United States without current or future employer-sponsored visa support. Third-party, subcontracting, and C2C arrangements will not be considered.

The Panther Group is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics.