Receptionist & Administrative Assistant

ovclawyermarketing; Lisle (IL); On-site; USD 21,000 - 28,000; Full time

Job summary

OVC, Inc. in Lisle, Illinois, is seeking a friendly Receptionist and Administrative Assistant to greet visitors, answer phones, and support daily office operations on site.

This role offers either full-time or part-time hours and requires strong organizational skills, clear communication, and the ability to manage multiple tasks with discretion. You will coordinate with vendors, handle mail and supplies, and provide general administrative support to the team to maintain a welcoming, efficient

Qualifications

• Previous experience in reception, office support, customer service, or an administrative role is preferred.
• Strong communication and professional phone manner.
• Excellent organizational skills with attention to detail.
• Dependable, punctual, and able to work independently.
• Proficient with email, calendars, and standard office software.

Responsibilities

• Answer, screen, and direct incoming calls professionally and promptly.
• Greet visitors and help create a welcoming office environment.
• Keep reception area and shared spaces neat, organized, and presentable.
• Order office supplies and monitor inventory.
• Receive, sort, and distribute mail and deliveries.
• Coordinate with property management and vendors for office needs.
• Assist with scheduling meetings and conference calls.
• Prepare conference rooms and assist with meeting coordination.
• Provide general administrative support to the team.

Skills

Customer service

Organizational skills

Multitasking

Professional communication

Independent work

Education

High school diploma

Tools

Microsoft Office

Job description

Receptionist & Administrative Assistant

About Us: OVC, Inc. is a digital marketing agency serving law firms throughout the United States. We are seeking a friendly, dependable, and organized Receptionist & Administrative Assistant to support the daily operations of our office in Lisle, Illinois.

Position Overview: This person will often be the first point of contact for callers and visitors and will help maintain a welcoming, professional, and well-organized workplace. Responsibilities include answering phones, assisting visitors, ordering supplies, organizing shared office areas, communicating with property management and vendors, and providing general administrative support to the team. This is a fully on-site position. We are open to candidates seeking either a full-time or part-time schedule.

Responsibilities

• Answer, screen, and direct incoming calls professionally and promptly
• Greet visitors and help create a welcoming office environment
• Keep the reception area, conference rooms, kitchen, and other shared spaces neat, organized, and presentable
• Order office and kitchen supplies and monitor inventory
• Receive, sort, and distribute mail, packages, and deliveries
• Communicate with property management regarding maintenance requests, building access, and other office needs
• Coordinate with vendors and service providers when needed
• Help schedule meetings, appointments, and conference calls
• Prepare conference rooms and assist with meeting coordination
• Assist with filing, scanning, data entry, document preparation, and other administrative tasks
• Provide general support to team members and management as needed
• Proactively identify routine office needs and help address them

Requirements

• Previous experience in reception, office support, customer service, or an administrative role is preferred
• Friendly and professional communication skills, both over the phone and in person
• Strong organizational skills and attention to detail
• Dependable, punctual, and able to work independently
• Comfortable using email, calendars, and standard office software
• Able to manage multiple tasks and adjust priorities throughout the day
• Willing to assist with a variety of office responsibilities
• Able to handle sensitive information professionally and discreetly

Position Details

• Location: Lisle, Illinois
• Work arrangement: Fully on-site
• Schedule: Full-time or part-time
• Employment type: To be determined based on the selected candidate's schedule and availability