Part-time Receptionist - Chicago, IL

Transportation Insight, LLC; Town of Charlotte (NY); On-site; USD 25,000 - 30,000; Part time

Job summary

Transportation Insight, LLC in Town of Charlotte, NY is seeking a part-time Receptionist to perform clerical tasks and support daily office operations. You will greet visitors and route inquiries, manage mail and deliveries, and assist leadership with general administrative duties.

The role requires a high school degree and 2+ years of office experience, with strong Microsoft Office skills and a professional, proactive attitude. This is an in-office, part-time position.

Qualifications

• High school degree and/or equivalent work experience.
• 2+ years office or administrative support experience.
• Proficient using Microsoft Office Suite.

Responsibilities

• Greet and direct all guests to appropriate person.
• Point of contact for office needs including maintenance, mailing, shipping, and errands.
• Receive, sort, and distribute mail/deliveries.
• Provide general support to all guests, employees, and leadership.
• Purchase office supplies and equipment and maintaining proper stock.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Skills

Receptionist experience

MS Office proficiency

Organizational skills

Customer service

Multitasking

Education

High school degree

Tools

Fax machines

Printers

Job description

JOB PURPOSE

The Receptionist is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include being the point of contact for office needs, sorting and delivering mail to employees, and greeting visitors when they arrive for meetings with management or sales staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet and direct all guests to appropriate person
• Point of contact for office needs including, but not limited to, maintenance, mailing, shipping, and errands
• Receive, sort, and distribute mail/deliveries
• Provide general support to all guests, employees, and leadership
• Purchase office supplies and equipment and maintaining proper stock
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

JOB REQUIREMENTS

• High school degree and/or equivalent work experience
• 2+ years office or administrative support experience
• Proficient using Microsoft Office Suite

KNOWLEDGE, SKILLS, AND ABILITIES

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues ariseExcellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

WORK ENVIRONMENT

Standard office environment, usually indoors away from the elements with moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL EFFORT

Maintain a stationary position for extended periods; move about the office, operate computers and files, as needed; and frequently communicate with others. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms. Occasionally, the employee is required to lift boxes up to 20 pounds.

SCHEDULING

This is a part-time position; hours will fall within Monday through Friday; 7:00 a.m. – 4:00 p.m. If full time, it is a benefits-eligible position, working Monday through Friday; 7:00 a.m. – 4:00 p.m. This is an in-office role.

TRAVEL

Local travel is required. Out of state travel is limited but may be required for special training, conferences, or company events

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

EEOC/ADA STATEMENT:

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other status prohibited by applicable national, federal, state or local law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.