Corporate Front Desk Coordinator/Receptionist

IST Management; Chicago (IL); On-site; USD 26,174 - 28,929; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Paid time off

Pet insurance and bonus incentives

Job summary

A corporate services firm in Downtown Chicago is looking for a Corporate Front Desk Coordinator/Receptionist. The role involves providing exceptional reception and administrative support within a professional environment. Ideal candidates should possess strong communication skills, a high school diploma, and the ability to work both independently and as part of a team. Compensation ranges from $19.00 to $21.00 per hour based on experience, along with benefits like medical, dental, 401(k), and paid time off.

Qualifications

• Authorization to work in the United States.
• Willingness to cross-train for other job functions.
• Capability to lift up to 60 lbs.

Responsibilities

• Provide professional and friendly customer service.
• Manage administrative duties including Excel management.
• Assist with hospitality services for meetings and events.

Skills

Excellent verbal and written communication skills

Microsoft Office proficiency

Ability to work independently or as part of a team

Education

High School Diploma or GED

Job description

IST Management is seeking a Corporate Front Desk Coordinator/Receptionist for our Downtown Chicago office. The role involves providing professional reception, hospitality, and administrative support services in a corporate environment.

Ideal Candidates

Candidates should confidently interact with clients and visitors, possess excellent communication skills, and be ready to grow their professional career. Prior experience in a hospitality, reception, or administrative role is a huge plus.

Responsibilities

• Professional and friendly customer service; verbal and written interaction with internal and external clients.
• Administrative duties such as Excel management, conference scheduling, invoice entry into the accounting system, and meticulous record keeping.
• Follow set protocols and standard operating procedures.
• Assist with hospitality services: conference room setup and breakdown for meetings and events, arranging and moving tables/chairs, assisting with catering orders, and other related tasks.
• Adhere to business procedure guidelines and take direction from supervisor.
• Answer phones and direct calls to appropriate personnel professionally; respond to emails with high level of customer service and professionalism.
• Participate in cross‑training at the reception desk; manage kegs, moving kegs, and stocking supplies in kitchen areas.
• Maintain all logs and reporting documentation; ensure attention to detail.
• Follow all safety procedures; perform other tasks as assigned.

Qualifications

• High School Diploma or GED required; authorization to work in the United States.
• Microsoft Office proficiency required.
• Excellent verbal and written communication skills.
• Ability to work independently or as part of a team; willingness to cross‑train for other job functions.
• Adherence to employer's attendance policy.
• Capability to lift up to 60 lbs on occasion.

Schedule

Monday – Friday, 8:00 am – 5:00 pm. No nights or weekends.

Hourly Compensation

$19.00 – $21.00 DOE.

Benefits

• Medical, Dental, Vision, STD, LTD, Life
• 401(k) with company match
• Paid time off, 7 paid holidays
• Pet insurance and bonus incentives

Accommodation & EEO Statement

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. We are an Equal Opportunity Employer (EOE) that is committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.