Administrative Assistant (part-time)

Godoy Law Office; Oak Brook (IL); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Godoy Law Office in Oak Brook, IL is seeking a Part-Time Administrative Assistant to keep our everyday operations organized and client-focused. You’ll greet clients, manage files, and support the team with daily administrative tasks in a collaborative, respectful environment.

In this role you’ll back up the front desk, handle documents, organize mail, and coordinate with paralegals to ensure smooth case workflows, delivering reliable, friendly service to clients from entry to departure.

Qualifications

• Maintain neat physical files and accurate digital uploads.
• Provide friendly, professional client interactions and welcome guests.
• Support team with administrative tasks and document handling.

Responsibilities

• Back up our Front Receptionist in warmly greeting clients, guests, attorneys, and colleagues.
• Create an inviting, professional atmosphere where visitors feel instantly comfortable.
• Safely hand off important original documents (such as Green Cards, Social Security Cards, and Biometrics) directly to clients.
• Keep our physical file system flawless, including managing a clear check-in/check-out process.
• Scan, organize, and upload incoming mail directly into our case management software.
• Team up with paralegals to prep, organize, and send out essential case mailings.
• Sort and route incoming mail, packages, and deliveries to the right team members instantly.
• Help retrieve or pick up physical documents when necessary.
• Pitch in with general administrative projects and lend a hand to team members as needed.

Skills

Organized & detail-oriented

People-first attitude

Reliable team player

Job description

Oak Brook, Illinois, United States of America

Part Time

Do you thrive in a supportive, goal-oriented environment where your organizational superpowers actually get celebrated? We’re looking for a proactive, reliable Administrative Assistant to keep our team running like a well-oiled machine and ensure our clients feel welcomed from the moment they walk through our doors.

Why You’ll Love Working Here

• Recognition & Stability: We value consistent results and offer a structured, steady workplace where your hard work is genuinely appreciated.
• Team Impact: You won't just be doing paperwork; you’ll be the central pillar holding our firm’s daily operations together.
• Welcoming Culture: Work alongside a passionate team that balances high standards with a friendly, approachable atmosphere.

What You’ll Do

Client Experience (The First Impression)

• Back up our Front Receptionist in warmly greeting clients, guests, attorneys, and colleagues.
• Create an inviting, professional atmosphere where visitors feel instantly comfortable.
• Safely hand off important original documents (such as Green Cards, Social Security Cards, and Biometrics) directly to clients.

Case & File Management (The Engine Room)

• Keep our physical file system flawless, including managing a clear check-in/check-out process.
• Scan, organize, and upload incoming mail directly into our case management software.
• Team up with paralegals to prep, organize, and send out essential case mailings.

Daily Office Logistics (The glue holding it together)

• Sort and route incoming mail, packages, and deliveries to the right team members instantly.
• Help retrieve or pick up physical documents when necessary.
• Pitch in with general administrative projects and lend a hand to team members as needed.

What We’re Looking For

• Organized & Detail-Oriented: You take pride in neat physical files and accurate digital uploads.
• People-First Attitude: Friendly, approachable, and able to maintain a polished, professional demeanor.
• Reliable Team Player: You enjoy having set processes, hitting consistent daily goals, and helping colleagues succeed.

Does this sound like the kind of workplace where you'd thrive?