Receptionist & Administrative Assistant

OVC Lawyer Marketing; Lisle (IL); On-site; USD 17,000 - 28,000; Full time

Job summary

OVC, Inc. in Lisle, Illinois, seeks a friendly Receptionist & Administrative Assistant to be the first point of contact for callers and visitors, maintaining a welcoming, professional reception and supporting daily office operations.

This on-site role handles phones, visitor greetings, mail, supplies, calendar coordination, and coordination with vendors, with flexible full-time or part-time schedule.

Qualifications

• Experience in reception or administrative support preferred.
• Friendly, professional communication over phone and in person.
• Strong organizational skills and attention to detail.
• Dependable, punctual, able to work independently.
• Comfortable using email, calendars, and office software.

Responsibilities

• Answer, screen, and direct incoming calls professionally.
• Greet visitors and maintain a welcoming office environment.
• Keep shared spaces neat and presentable.
• Order supplies and monitor inventory.
• Receive and sort mail and deliveries.
• Coordinate with property management and vendors.
• Schedule meetings and assist with conference calls.
• Assist with filing, scanning, data entry, and other tasks.

Skills

Customer service

Organizational skills

Professional communication

Dependability

Multitasking

Tools

Email & Calendar tools

Job description

Receptionist & Administrative Assistant

About Us: OVC, Inc. is a digital marketing agency serving law firms throughout the United States. We are seeking a friendly, dependable, and organized Receptionist & Administrative Assistant to support the daily operations of our office in Lisle, Illinois.

Position Overview: This person will often be the first point of contact for callers and visitors and will help maintain a welcoming, professional, and well-organized workplace. Responsibilities include answering phones, assisting visitors, ordering supplies, organizing shared office areas, communicating with property management and vendors, and providing general administrative support to the team. This is a fully on-site position. We are open to candidates seeking either a full-time or part-time schedule.

Responsibilities

• Answer, screen, and direct incoming calls professionally and promptly
• Greet visitors and help create a welcoming office environment
• Keep the reception area, conference rooms, kitchen, and other shared spaces neat, organized, and presentable
• Order office and kitchen supplies and monitor inventory
• Receive, sort, and distribute mail, packages, and deliveries
• Communicate with property management regarding maintenance requests, building access, and other office needs
• Coordinate with vendors and service providers when needed
• Help schedule meetings, appointments, and conference calls
• Prepare conference rooms and assist with meeting coordination
• Assist with filing, scanning, data entry, document preparation, and other administrative tasks
• Provide general support to team members and management as needed
• Proactively identify routine office needs and help address them

Requirements

• Previous experience in reception, office support, customer service, or an administrative role is preferred
• Friendly and professional communication skills, both over the phone and in person
• Strong organizational skills and attention to detail
• Dependable, punctual, and able to work independently
• Comfortable using email, calendars, and standard office software
• Able to manage multiple tasks and adjust priorities throughout the day
• Willing to assist with a variety of office responsibilities
• Able to handle sensitive information professionally and discreetly

Position Details

• Location: Lisle, Illinois
• Work arrangement: Fully on-site
• Schedule: Full-time or part-time
• Employment type: To be determined based on the selected candidate’s schedule and availability