Property Administrator

Placements24; Riverton (UT); On-site; USD 11,000 - 16,000; Full time

Job summary

Placements24 in Upington, Northern Cape is seeking a Property Administrator to support our client’s property management team in an office-based capacity. This role emphasizes accuracy, organisation, and proactive service for tenants, vendors, and internal staff.

You will handle tenant inquiries, lease-related documents, payments, record-keeping, and coordinate maintenance with service providers. A minimum of two years in real estate or office support is preferred, with proficiency in MS Office

Qualifications

• Minimum of 2 years in an administrative or office support role, preferably within real estate or property management.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and experience with property management software is advantageous.
• Strong organisational and time management skills with ability to manage multiple tasks.

Responsibilities

• Provide comprehensive administrative support to property managers and the wider property management team.
• Coordinate tenant inquiries, correspondence, and record-keeping, ensuring timely and professional responses.
• Coordinate property maintenance requests, scheduling repairs with tenants and service providers, and tracking job completion.
• Assist with the preparation of lease agreements, rental renewals, and other property-related documentation.
• Process rental payments, manage tenant ledgers, and assist with basic financial reporting.
• Organise and maintain property files, both digital and physical, ensuring accuracy and compliance.
• Assist in the coordination of property inspections and facilitate access for maintenance personnel.
• Support the onboarding process for new tenants, including lease signing and key handover.
• Liaise with external stakeholders, such as vendors, contractors, and legal advisors, as required.
• Handle general office duties, including answering phones, managing mail, and ordering supplies.

Skills

MS Office Suite

Property management software

Organisational skills

Tools

Property management software

Job description

About the Role

Our client, a reputable property management company, is seeking a proactive and detail-oriented Property Administrator to support their operations in Upington, Northern Cape . This role is crucial for ensuring the smooth administrative functioning of the property management department, handling a variety of tasks related to tenant services, property maintenance coordination, and financial administration. The ideal candidate will possess excellent organisational skills, strong communication abilities, and a thorough understanding of administrative procedures within the property sector. This is an office-based position where you will be an integral part of the team, providing essential support to property managers and ensuring client satisfaction. We are looking for an individual committed to accuracy and efficiency in supporting our client's property portfolio in the Upington area.

Key Responsibilities

• Provide comprehensive administrative support to property managers and the wider property management team.
• Manage tenant inquiries, correspondence, and record-keeping, ensuring timely and professional responses.
• Coordinate property maintenance requests, scheduling repairs with tenants and service providers, and tracking job completion.
• Assist with the preparation of lease agreements, rental renewals, and other property-related documentation.
• Process rental payments, manage tenant ledgers, and assist with basic financial reporting.
• Organise and maintain property files, both digital and physical, ensuring accuracy and compliance.
• Assist in the coordination of property inspections and facilitate access for maintenance personnel.
• Support the onboarding process for new tenants, including lease signing and key handover.
• Liaise with external stakeholders, such as vendors, contractors, and legal advisors, as required.
• Handle general office duties, including answering phones, managing mail, and ordering supplies.

Requirements

• Minimum of 2 years of experience in an administrative or office support role, preferably within the real estate or property management industry.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and experience with property management software is advantageous.
• Strong organisational and time management skills, with the ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills, with a professional phone etiquette.
• High level of accuracy and attention to detail in all aspects of work.
• Ability to work independently with minimal supervision, as well as collaboratively within a team.
• Proactive approach to problem-solving and a willingness to learn.
• Understanding of basic property management principles and tenant relations is a plus.
• Knowledge of the Upington, Northern Cape area is beneficial.
• A commitment to providing excellent customer service.

Benefits

Our client offers a competitive salary package and opportunities for professional growth and development within the property management sector. Employees benefit from a supportive team environment and a structured work setting in Upington, Northern Cape . This role provides a stable career path and the chance to become a key contributor to a reputable property management firm. Join our client and build your career in the dynamic Northern Cape real estate market.