Administrative Operations Specialist

Placements24; Riverton (UT); Híbrido; USD 11.000 - 19.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical aid

Retirement fund options

Flexible hybrid work

Descripción de la vacante

Placements24 seeks an Administrative Operations Specialist to support its Upington-based operations in a hybrid role. The position covers daily administrative tasks, scheduling, filing systems, and collaboration with internal teams and external partners.

The role emphasizes accuracy, strong communication, and proactive process improvements, with an expectation to balance on-site and remote duties within a hybrid framework.

Formación

• Experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team.

Responsabilidades

• Manage and coordinate daily administrative operations, ensuring seamless workflow and timely execution of tasks.
• Support senior management with calendar management, scheduling meetings, and preparing necessary documentation.
• Oversee the organization and maintenance of physical and digital filing systems, ensuring data integrity and accessibility.
• Liaise with internal departments and external stakeholders, acting as a key point of contact for administrative inquiries.
• Assist with the preparation of reports, presentations, and other business documents.
• Manage office supplies, equipment, and facilities, ensuring they are well‑maintained and operational.
• Process invoices, expense reports, and other financial documentation accurately.
• Contribute to the implementation and improvement of administrative policies and procedures.
• Facilitate communication between different teams, ensuring information is shared effectively.
• Adapt to and contribute positively to both on‑site and remote working aspects of the hybrid model.

Conocimientos

Organizational skills

Time management

Written communication

Verbal communication

Independent worker

Herramientas

Microsoft Office Suite

G Suite

Descripción del empleo

About the Role

Our client is seeking a dedicated and detail-oriented Administrative Operations Specialist to support their operations based in Upington, Northern Cape.

This role is crucial for ensuring the efficiency and effectiveness of administrative functions, encompassing a wide range of responsibilities from managing daily operations to supporting strategic initiatives. The position offers a hybrid work arrangement, allowing for a blend of on‑site collaboration and remote flexibility.

Key Responsibilities

• Manage and coordinate daily administrative operations, ensuring seamless workflow and timely execution of tasks.
• Support senior management with calendar management, scheduling meetings, and preparing necessary documentation.
• Oversee the organization and maintenance of physical and digital filing systems, ensuring data integrity and accessibility.
• Liaise with internal departments and external stakeholders, acting as a key point of contact for administrative inquiries.
• Assist with the preparation of reports, presentations, and other business documents.
• Manage office supplies, equipment, and facilities, ensuring they are well‑maintained and operational.
• Process invoices, expense reports, and other financial documentation accurately.
• Contribute to the implementation and improvement of administrative policies and procedures.
• Facilitate communication between different teams, ensuring information is shared effectively.
• Adapt to and contribute positively to both on‑site and remote working aspects of the hybrid model.

Requirements

• Proven experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team environment.
• Experience with office management and administrative procedures.
• Comfortable working within a hybrid model, balancing on‑site and remote responsibilities.
• Problem‑solving skills and a proactive approach to tasks.
• Residing within commuting distance of Upington, Northern Cape is essential for on‑site requirements.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and retirement fund options.

The hybrid work arrangement provides flexibility and supports a healthy work‑life balance.

Employees benefit from a supportive team environment and opportunities for professional development.

This role offers a valuable opportunity to contribute to a key organization in the Upington, Northern Cape region, with the advantage of flexible working arrangements.