Senior Administrative Assistant

Placements24; Riverton (UT); On-site; USD 22,000 - 29,000; Full time

Job summary

Unknown client based in Upington is seeking a Senior Administrative Assistant to provide essential support to the management team. The role focuses on handling complex calendars, coordinating travel, and ensuring confidential, accurate administrative operations.

The ideal candidate will have 5+ years of experience, excellent English communication, and a proactive, detail-oriented approach in a dynamic, professional environment.

Qualifications

• Minimum of 5 years of experience as a Senior Administrative Assistant or in a similar executive support role.
• Exceptional organisational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• High level of discretion and ability to handle confidential information.
• Proactive approach to problem-solving and ability to work independently.
• Strong interpersonal skills and ability to build rapport with stakeholders at all levels.
• Experience with calendar management and travel coordination is essential.
• Relevant administrative qualifications are highly desirable.

Responsibilities

• Provide comprehensive administrative support to senior management and their teams.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritise incoming communications, acting as a liaison where appropriate.
• Organise and manage office files and records, ensuring accuracy and confidentiality.
• Assist with expense reporting and budget tracking.
• Coordinate office events and team activities.
• Maintain office supplies inventory and manage vendor relationships.
• Undertake special projects and assignments as directed.

Skills

Organisational skills

Time management

Multitasking

Verbal communication

Written communication

Interpersonal skills

Problem solving

Education

Administrative qualifications

Tools

Microsoft Office

Job description

About the Role

Our client, a leading organisation based in Upington, is seeking a highly experienced and proactive Senior Administrative Assistant to provide essential support to their management team.
This role is critical in ensuring the smooth operation of daily administrative functions and requires an individual with exceptional organisational skills, meticulous attention to detail, and excellent communication capabilities.
The ideal candidate will be adept at managing complex schedules, coordinating multiple tasks, and maintaining a high level of professionalism and confidentiality.
This is a prime opportunity to advance your administrative career within a supportive and dynamic environment in Upington.

Key Responsibilities

• Provide comprehensive administrative support to senior management and their teams.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritise incoming communications, acting as a liaison where appropriate.
• Organise and manage office files and records, ensuring accuracy and confidentiality.
• Assist with expense reporting and budget tracking.
• Coordinate office events and team activities.
• Maintain office supplies inventory and manage vendor relationships.
• Undertake special projects and assignments as directed.

Requirements

• Minimum of 5 years of experience as a Senior Administrative Assistant or in a similar executive support role.
• Exceptional organisational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• High level of discretion and ability to handle confidential information.
• Proactive approach to problem-solving and ability to work independently.
• Strong interpersonal skills and ability to build rapport with stakeholders at all levels.
• A keen eye for detail and a commitment to accuracy.
• Experience with calendar management and travel coordination is essential.
• Relevant administrative qualifications are highly desirable.

Benefits

Our client offers a competitive salary of R per annum, along with a comprehensive benefits package and opportunities for professional growth.
Situated in Upington, this role provides a stable and rewarding career path within a respected organisation.
Join a dedicated team and contribute to the company's continued success.