Property Admin & Tenant Services Coordinator

Placements24; Riverton (UT); On-site; USD 11,000 - 16,000; Full time

Job summary

Placements24 in Upington, Northern Cape is seeking a Property Administrator to support our client’s property management team in an office-based capacity. This role emphasizes accuracy, organisation, and proactive service for tenants, vendors, and internal staff.

You will handle tenant inquiries, lease-related documents, payments, record-keeping, and coordinate maintenance with service providers. A minimum of two years in real estate or office support is preferred, with proficiency in MS Office

Qualifications

• Minimum of 2 years in an administrative or office support role, preferably within real estate or property management.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and experience with property management software is advantageous.
• Strong organisational and time management skills with ability to manage multiple tasks.

Responsibilities

• Provide comprehensive administrative support to property managers and the wider property management team.
• Coordinate tenant inquiries, correspondence, and record-keeping, ensuring timely and professional responses.
• Coordinate property maintenance requests, scheduling repairs with tenants and service providers, and tracking job completion.
• Assist with the preparation of lease agreements, rental renewals, and other property-related documentation.
• Process rental payments, manage tenant ledgers, and assist with basic financial reporting.
• Organise and maintain property files, both digital and physical, ensuring accuracy and compliance.
• Assist in the coordination of property inspections and facilitate access for maintenance personnel.
• Support the onboarding process for new tenants, including lease signing and key handover.
• Liaise with external stakeholders, such as vendors, contractors, and legal advisors, as required.
• Handle general office duties, including answering phones, managing mail, and ordering supplies.

Skills

MS Office Suite

Property management software

Organisational skills

Tools

Property management software

Job description

Placements24 in Upington, Northern Cape is seeking a Property Administrator to support our client’s property management team in an office-based capacity. This role emphasizes accuracy, organisation, and proactive service for tenants, vendors, and internal staff.

You will handle tenant inquiries, lease-related documents, payments, record-keeping, and coordinate maintenance with service providers. A minimum of two years in real estate or office support is preferred, with proficiency in MS Office