Program Support Specialist — Hybrid/Telework Eligible

U.S. Department of Veterans Affairs; Big Spring (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

U.S. Department of Veterans Affairs, West Texas VA Health Care System in Big Spring, Texas, is seeking a Program Support Assistant to assist the Deputy Associate Director for Patient Care Services and related offices.

You will support recruitment, staffing, training, budgeting, and timekeeping while handling records, correspondence, and reporting in a busy health care setting. The role involves using Microsoft Word, Excel, Outlook, and Visio; handling travel and purchase requests; and

Qualifications

• Knowledge of hospital organizational structures and reporting systems.
• Ability to comprehend and implement programs within a health care system.
• Strong organizational skills for managing files, suspense records, calendars, and reports.

Responsibilities

• Assist the DADPCS with personnel management functions including recruitment, staffing, incentive awards, employee relations and training.
• Maintain filing systems and suspense files for VISN 17, VACO, and external agencies.
• Use Word, Excel, Outlook, Visio; process travel via CONCUR; handle 2237s and 1358s in VISTA; perform timekeeping in VATAS.
• Prepare work orders and act as Fund Control Point Clerk handling 2237s and GPC purchases.
• Provide budgeting and financial management for the service; support Talent Management System administration and timekeeping duties.
• Handle clerical tasks: process correspondence, edit letters, prepare reports, and coordinate submittals.
• Research files and assemble background information; serve as recorder for committees; track performance metrics and staffing data.

Skills

Hospital knowledge

Office administration

Interpersonal skills

Tools

Microsoft Word

Excel

Outlook

Visio

Job description

U.S. Department of Veterans Affairs, West Texas VA Health Care System in Big Spring, Texas, is seeking a Program Support Assistant to assist the Deputy Associate Director for Patient Care Services and related offices.

You will support recruitment, staffing, training, budgeting, and timekeeping while handling records, correspondence, and reporting in a busy health care setting. The role involves using Microsoft Word, Excel, Outlook, and Visio; handling travel and purchase requests; and