Program Assistant: Office & Scheduling (Flexible Work)

TSA Hiring Service; Billings (MT); On-site; USD 38,000 - 48,000; Full time

Job summary

The Transportation Security Administration is hiring Program Assistants in Billings, MT to provide administrative and program support across offices and airport field operations. You will assist managers and teams with data tracking, scheduling, records, payroll, and communications.

The role emphasizes attention to detail, ability to manage multiple tasks, and keeping office operations on schedule, with assignments varying by program area.

Qualifications

• Specialized administrative or program support experience as stated in the official vacancy.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration is hiring Program Assistants in Billings, MT to provide administrative and program support across offices and airport field operations. You will assist managers and teams with data tracking, scheduling, records, payroll, and communications.

The role emphasizes attention to detail, ability to manage multiple tasks, and keeping office operations on schedule, with assignments varying by program area.