Program Assistant - Administrative & Operations Support

Travel Security Careers; Lambert (MS); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Lambert, MT is hiring Program Assistants to provide administrative and program support. The role involves coordinating office activities, data tracking, scheduling, payroll, and records management.

Responsibilities vary by pay band and assignment; candidates should be detail-oriented, able to manage multiple tasks, and communicate with various teams.

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide admin and program support to TSA managers and staff
• Coordinate daily office activities and projects
• Collect, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, and reports
• Prepare correspondence, meeting materials, and internal memos
• Schedule meetings, maintain calendars, and track deadlines
• Assist with payroll, HR, scheduling, or other areas
• Monitor metrics and identify data discrepancies
• Research files and electronic systems for policies
• Support new office procedures and admin systems
• Communicate with staff and external contacts
• Review work for accuracy and compliance

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Lambert, MT is hiring Program Assistants to provide administrative and program support. The role involves coordinating office activities, data tracking, scheduling, payroll, and records management.

Responsibilities vary by pay band and assignment; candidates should be detail-oriented, able to manage multiple tasks, and communicate with various teams.