Program Assistant: Admin, Data & Scheduling

TSA Hiring Service; Montana; On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant in Sula, MT to provide essential administrative and program support, coordinate daily office activities, and manage records and correspondence. This role involves tracking program metrics, assisting with payroll and scheduling, and maintaining accurate documentation.

The position requires attention to detail, strong communication, and a willingness to work across teams.

Qualifications

• Specialized federal program assistant experience preferred.
• Experience providing administrative or program support in a busy office.
• Ability to organize information and support multiple assignments.
• Knowledge of office software for records and reporting.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service and professionalism

Multitasking under pressure

Discretion with information

Job description

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant in Sula, MT to provide essential administrative and program support, coordinate daily office activities, and manage records and correspondence. This role involves tracking program metrics, assisting with payroll and scheduling, and maintaining accurate documentation.

The position requires attention to detail, strong communication, and a willingness to work across teams.