Program Assistant: Flexible Scheduling & Admin Ops

Transportation Security Careers; Hardin (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistant roles in Hardin, MT are seeking organized individuals to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help with payroll, correspondence, and daily office operations, ensuring accuracy and on-time delivery of tasks across various program areas.

Applicants should be detail-oriented, able to manage multiple assignments, and communicate effectively with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Familiarity with using office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Administrative support

Data entry

Microsoft Office

Calendar management

Record management

Communication

Attention to detail

Time management

Problem solving

Analytical thinking

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Transportation Security Administration program assistant roles in Hardin, MT are seeking organized individuals to support managers and teams with administrative coordination, data tracking, scheduling, and records management. You will help with payroll, correspondence, and daily office operations, ensuring accuracy and on-time delivery of tasks across various program areas.

Applicants should be detail-oriented, able to manage multiple assignments, and communicate effectively with diverse teams.