Program Assistant: Office & Ops Support | Flexible Scheduling

TSA Hiring Service; Springfield (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service in Springfield, IL is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing communications, and keeping programs on schedule.

Ideal candidates will be comfortable with detailed information, office software, and collaborating across finance, HR, payroll, and office operations.

Qualifications

• Experience supporting administrative or program activities in a busy office.
• Ability to prepare reports, spreadsheets, and correspondence.
• Experience tracking deadlines, records, or performance data.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings and manage calendars and deadlines.
• Support finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify data discrepancies.
• Research files, policies, and electronic systems.
• Assist with implementation of new procedures and systems.
• Communicate with employees, managers, and external contacts.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and analysis

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Tools

Microsoft Office

Job description

TSA Hiring Service in Springfield, IL is seeking Program Assistants to support TSA managers and employees with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing communications, and keeping programs on schedule.

Ideal candidates will be comfortable with detailed information, office software, and collaborating across finance, HR, payroll, and office operations.