Program Operations Admin – Flexible Scheduling & Office Support

TSA Hiring Service; Delhi (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking a knowledgeable Program Assistant to support TSA offices and airport field operations. You will handle administrative coordination, data tracking, scheduling, records, payroll, and ongoing program needs in a dynamic environment.

Responsibilities include assisting managers and teams, maintaining accurate records, and ensuring timely communications and compliance with procedures.

Qualifications

• Proven ability to manage details accurately in a busy office.
• Strong written and verbal communication for internal and external contacts.
• Experience in data entry, tracking, and basic analysis.
• Proficiency with Microsoft Office and common office software.
• Capability to organize records and documents efficiently.
• Ability to coordinate calendars, meetings, and deadlines.
• Customer service and professional communication skills.
• Discretion when handling sensitive employee or operational data.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Spreadsheet analysis

Microsoft Office

Calendar coordination

Discretion with sensitive information

Tools

Microsoft Office

Job description

TSA Hiring Service is seeking a knowledgeable Program Assistant to support TSA offices and airport field operations. You will handle administrative coordination, data tracking, scheduling, records, payroll, and ongoing program needs in a dynamic environment.

Responsibilities include assisting managers and teams, maintaining accurate records, and ensuring timely communications and compliance with procedures.