TSA Program Admin: Data, Scheduling & Office Excellence

Transportation Security Careers; Springfield (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Springfield seeks a Program Assistant to keep offices and airport field operations organized. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily office activities, maintaining electronic records and reports, preparing materials, scheduling meetings, and assisting with finance, HR, payroll, or

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Organizational skills

Written and verbal communication

Data entry

MS Office

Record management

Scheduling

Time management

Customer service

Tools

MS Office Suite

Job description

Transportation Security Administration in Springfield seeks a Program Assistant to keep offices and airport field operations organized. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily office activities, maintaining electronic records and reports, preparing materials, scheduling meetings, and assisting with finance, HR, payroll, or