Program Assistant: Admin & Operations Support

TSA Hiring Service; Anchor (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA is seeking Program Assistants to help keep offices and airport operations organized and running smoothly in Anchor, IL. The role involves administrative coordination, data tracking, scheduling, payroll, and records management to support multiple TSA program areas.

Candidates should handle detailed information, manage several assignments, and communicate with diverse teams while ensuring accuracy and timely delivery of tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, and analyze program information.
• Proficiency with Microsoft Office and office software.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Time management

Customer service

Discretion

Tools

Microsoft Office

Job description

TSA is seeking Program Assistants to help keep offices and airport operations organized and running smoothly in Anchor, IL. The role involves administrative coordination, data tracking, scheduling, payroll, and records management to support multiple TSA program areas.

Candidates should handle detailed information, manage several assignments, and communicate with diverse teams while ensuring accuracy and timely delivery of tasks.