Program Assistant: Admin & Data Coordination

Travel Security Careers; Springfield (MN); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid leave and federal holidays

Thrift Savings Plan

Flexible spending accounts

Employee assistance resources

Job summary

Transportation Security Administration (TSA) in Springfield, MN seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, preparing communications, and ensuring schedules stay on track in a fast-paced office environment.

Responsibilities span organizing office activities, coordinating projects, maintaining records, and assisting with payroll, HR, and other program areas as

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records management

Calendar coordination

Customer service

multitasking and accuracy

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Springfield, MN seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, preparing communications, and ensuring schedules stay on track in a fast-paced office environment.

Responsibilities span organizing office activities, coordinating projects, maintaining records, and assisting with payroll, HR, and other program areas as