Program Assistant: Office Ops, Data & Scheduling

Travel Security Careers; Antioch (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Antioch, IL seeks a Program Assistant to provide administrative support, coordinate daily activities, and maintain records. The role involves preparing materials, scheduling meetings, and assisting with payroll and HR tasks while ensuring accuracy and compliance.

The position emphasizes data tracking, document management, and cross-functional communication with managers, timekeepers, and colleagues, offering a dynamic office environment.

Qualifications

• Providing administrative or program support in a busy office.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Written communication

Verbal communication

Microsoft Office

Records management

Attention to detail

Time management

Tools

Microsoft Office

Excel

Job description

Transportation Security Administration in Antioch, IL seeks a Program Assistant to provide administrative support, coordinate daily activities, and maintain records. The role involves preparing materials, scheduling meetings, and assisting with payroll and HR tasks while ensuring accuracy and compliance.

The position emphasizes data tracking, document management, and cross-functional communication with managers, timekeepers, and colleagues, offering a dynamic office environment.