Program Assistant — Flexible Scheduling & Admin Support

TSA Hiring Service; Crystal Lake (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Crystal Lake seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain accurate records. The role involves data tracking, scheduling, payroll assistance, and preparing correspondence across multiple teams in a fast-paced environment.

Candidates should be detail-oriented, capable of handling several assignments, and able to communicate professionally with managers, timekeepers, and staff.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline协调

Customer service and professional沟通

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Crystal Lake seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain accurate records. The role involves data tracking, scheduling, payroll assistance, and preparing correspondence across multiple teams in a fast-paced environment.

Candidates should be detail-oriented, capable of handling several assignments, and able to communicate professionally with managers, timekeepers, and staff.