Program Assistant: Admin & Data Coordination

Travel Security Careers; Butler (Butler County); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Butler, IL is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role requires detail orientation and the ability to handle multiple assignments while maintaining office operations.

Responsibilities include preparing reports, maintaining electronic files, coordinating calendars, and assisting with payroll, finance, HR, and other program areas as needed.

Qualifications

• > Specialized experience providing administrative or program support in a busy office.
• > Preparing reports, correspondence, spreadsheets, or presentations.
• > Tracking deadlines, assignments, records, or performance information.
• > Researching information in files, databases, and electronic systems.
• > Monitoring program metrics and identifying discrepancies.
• > Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• > Making recommendations based on administrative findings or reports.
• > Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & basic analysis

Microsoft Office

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Multi-tasking without losing accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Butler, IL is seeking a Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role requires detail orientation and the ability to handle multiple assignments while maintaining office operations.

Responsibilities include preparing reports, maintaining electronic files, coordinating calendars, and assisting with payroll, finance, HR, and other program areas as needed.