Program Assistant: Admin, Data & Scheduling

Transportation Security Careers; Richland (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role requires attention to detail and the ability to manage multiple tasks across finance, HR, payroll, and scheduling areas.

The position emphasizes supporting daily office operations, compiling reports, maintaining electronic files, and ensuring accuracy and compliance with procedures while communicating

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role requires attention to detail and the ability to manage multiple tasks across finance, HR, payroll, and scheduling areas.

The position emphasizes supporting daily office operations, compiling reports, maintaining electronic files, and ensuring accuracy and compliance with procedures while communicating