Program Assistant: Office Ops & Data Coordination

Travel Security Careers; Seymour (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Seymour, IL seeks a Program Assistant to support managers and teams with daily administrative tasks, data tracking, scheduling, and filing. The role emphasizes accuracy, handling multiple assignments, and effective communication across departments.

Responsibilities include organizing records, preparing materials, coordinating meetings, and assisting with payroll, HR, and scheduling tasks as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Job description

Transportation Security Administration in Seymour, IL seeks a Program Assistant to support managers and teams with daily administrative tasks, data tracking, scheduling, and filing. The role emphasizes accuracy, handling multiple assignments, and effective communication across departments.

Responsibilities include organizing records, preparing materials, coordinating meetings, and assisting with payroll, HR, and scheduling tasks as needed.