Federal Program Assistant — Admin & Operations

Travel Security Careers; Antioch (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Antioch to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities span organizing daily office activities, preparing materials, and maintaining accurate files in a fast-paced environment.

Applicants should demonstrate attention to detail, strong communication, and the ability to handle multiple assignments while ensuring compliance with

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written and verbal communication

Data entry and tracking

Microsoft Office

Record management

Calendar and deadline coordination

Customer service

Attention to detail

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Antioch to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities span organizing daily office activities, preparing materials, and maintaining accurate files in a fast-paced environment.

Applicants should demonstrate attention to detail, strong communication, and the ability to handle multiple assignments while ensuring compliance with