Program Assistant: Office & Data Coordination

Federal Security Job Resource; Biddeford (ME); On-site; USD 35,000 - 55,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Biddeford, ME seeks a Program Assistant to provide administrative and program support, coordinate daily activities, manage records, and prepare reports.

You will schedule meetings, track deadlines, support payroll and HR tasks, and help implement new procedures while maintaining accuracy and confidentiality in a busy government office.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support, and managing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information; knowledge of payroll, timekeeping, or scheduling functions is a plus.
• Demonstrated ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Microsoft Office

Records management

Document handling

Communication

Attention to detail

Time management

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Biddeford, ME seeks a Program Assistant to provide administrative and program support, coordinate daily activities, manage records, and prepare reports.

You will schedule meetings, track deadlines, support payroll and HR tasks, and help implement new procedures while maintaining accuracy and confidentiality in a busy government office.