Program Assistant - Admin, Data & Scheduling

Airport Jobs Placement; Bingham (IL); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Transportation Security Administration in Bingham, ME is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. You will help ensure accurate records and timely communications across teams in a dynamic office environment.

The role emphasizes attention to detail, ability to manage multiple tasks, and effective collaboration with finance, HR, scheduling, payroll, and other operational areas.

Formación

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conocimientos

Organizational skills

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service

Multitasking and accuracy

Discretion with sensitive information

Educación

Education not always required with specialized experience

Descripción del empleo

Transportation Security Administration in Bingham, ME is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. You will help ensure accurate records and timely communications across teams in a dynamic office environment.

The role emphasizes attention to detail, ability to manage multiple tasks, and effective collaboration with finance, HR, scheduling, payroll, and other operational areas.