Program Assistant — Office Admin, Scheduling & Data

TSA Hiring Service; Caribou (ME); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Caribou, ME is seeking a Program Assistant to provide administrative and program support across offices and field operations. The role involves coordinating daily activities, managing records, and assisting with payroll and other program needs.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams to keep offices on schedule. Full-time, on-site position with federal benefits.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Calendar management

Records management

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Caribou, ME is seeking a Program Assistant to provide administrative and program support across offices and field operations. The role involves coordinating daily activities, managing records, and assisting with payroll and other program needs.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams to keep offices on schedule. Full-time, on-site position with federal benefits.