Program Assistant: Organization, Data & Scheduling

Transportation Security Careers; Calais (ME); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Calais, ME seeks a Program Assistant to support managers with administrative coordination, data tracking, scheduling, and records management while handling multiple tasks with accuracy.

This role emphasizes attention to detail, clear communication, and the ability to adapt to different TSA programs such as finance, HR, scheduling, payroll, and workplace programs.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience using office software to organize information and support multiple assignments.
• Must be a U.S. citizen or U.S. national.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with info

Tools

Microsoft Office

Job description

Transportation Security Administration in Calais, ME seeks a Program Assistant to support managers with administrative coordination, data tracking, scheduling, and records management while handling multiple tasks with accuracy.

This role emphasizes attention to detail, clear communication, and the ability to adapt to different TSA programs such as finance, HR, scheduling, payroll, and workplace programs.