Program Assistant — Administrative & Operations Support

Travel Security Careers; Bernard (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Bernard, ME seeks a Program Assistant to keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management across multiple program areas.

The role requires attention to detail, the ability to handle multiple assignments, and clear communication with teams and external contacts. This is a full-time, on-site position with a focus on ensuring accurate program operations.

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple tasks.
• Knowledge of payroll, timekeeping, or scheduling functions is beneficial.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records & document management

Calendar & deadline coordination

Customer service

Multi-tasking under pressure

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Bernard, ME seeks a Program Assistant to keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management across multiple program areas.

The role requires attention to detail, the ability to handle multiple assignments, and clear communication with teams and external contacts. This is a full-time, on-site position with a focus on ensuring accurate program operations.